Ilmoita instructions

 

Login and registration User managementAdding a photo Editing employee information Deactivating Valtticards Building site registration ePerehdytys

 

When using our services, we recommend you to use Firefox, Google Chrome or Safari as your browser.

 

Login and registration

Sign in to the Ilmoita service by choosing the Ilmoita icon in the navigation menu or by choosing the “Login to company account” link.

If you are a new customer, you should start by registering your company account first. Notice that the phone number must be written in the international format.

 

User management

Notice that the first person to create an account is automatically granted “main user” permission in the service and can grant other users access to the services.

In the user management section, you can grant access to other users. The user management section is found at the bottom of the Company page. Your company’s first Veronumero user is able to directly log in with their Tilaajavastuu.fi username and password.

The main user grants user permissions to other users. The permissions are granted in the Company account or in the Ilmoita service “User permissions” section.

The basic user can use the Report service.

If your user name is linked to several company accounts, remember to select which company account you are editing before granting new users permission to the services.

Type the email address of a new user into the Email field and click the Add user button. The added user has now been granted access to the Ilmoita service and can add new users.

 

Entering employee information

Entering information manually:

Select the Employee tab from the grey navigation bar and enter the employee information.

Screen Shot 2014-12-05 at 11.19.09 AM

1. Select the New employee button

2. Enter the required information marked with an asterisk (*) (personal identity code in the form ddmmyy-123X)

3. Press Save. Notice that you can only upload a photo after the employee information has been saved.

 

All entered employee information are listed at the bottom of the page

Työntekijälista

 

Import excel file:
Screen Shot 2014-12-05 at 11.33.35 AM

 

Address information must be filled in the Posted employee section for employees who have a home country other than Finland. If an employee has an E101, E102 or A1 certificate, certificate information must be filled into the Posted employee certificates section. If the employee does not need a posted employee certificate, this section can be left blank. 

 

Importing information via Excel file:
  1. Check the appropriate format of the Excel file by opening Download example (.xlsx) at the bottom of the page.
  2. Create an Excel based on the example and click Import Excel.
  3. Select the file you have created from your computer by either double-clicking it or by clicking Open.

 
Notice: The Veronumero.fi service automatically checks that all individual Tax Numbers entered into the Ilmoita service are found in the public Tax Number register. The user must themself request the entry of individual Tax Numbers missing from the public Tax Number register directly from the Tax Administration. The result of the individual Tax Number checks is updated into the Ilmoita service within one working day.

 

Adding a photo

Open the saved information on an employee at the top of the page by clicking the name and information of an employee from the list. When the employee’s information appears at the top of the page, you can add a photo for the employee by clicking Upload photo.

You can also upload more than one photo via ZIP file by clicking Import Zip at the bottom of the page. Name the employees’ photos with their given Tax Numbers, for example 100012341234.jpg, and pack the photos into a ZIP file. The size of the file must be 50MT or under. Adding photos using the Import Zip button requires that they are in packed ZIP files.

 

Editing employee information

Edit employee data

Screen Shot 2014-12-05 at 11.19.09 AM

1. Select Employee from the top navigation bar. Choose an employee from the list.

2. The selected information is displayed at the top of the page.

3. Edit the information and save by clicking Save.

4. Add or change a photo bby clicking Add photo.

5. Delete an employee from the list by selecing Delete employee. Add a new employee by selecting Add employee.

 

Deactivating Valtticards

You can deactivate a Valtticard by choosing a specific card from the Active cards page and clicking Close.

Please note that once a card has been deactivated, it can no longer be reopened or reactivated. The deactivated card can no longer be used.If an employee has lost or misplaced the Valtticard, the card should be deactivated for security reasons. A new card can then be ordered in the Valtti cards tab. We will charge you for the new order according to our price list.

 

Building site registration

Screen Shot 2014-12-05 at 11.29.12 AM

You can register your company to a building site on the Site registration tab found in the grey navigation bar.

Before you begin the site registration, you need the following information:

The Site Key
The client’s name and business ID
The start and end date of the project

 

Registering a company to a site:

Click Sign up for a building site
After the view has opened, type the client’s Site Key into the empty text field and click Search.
Enter the client’s information and the duration of the project, and click Confirm.
When the registration has been successfully completed you will receive a notification.

The notification “Site registration has been unsuccessful. Check the information from the first tab of the Ilmoita service” means that all the mandatory information on the company has not been supplied. Check the information from the first tab of the Ilmoita service.

The employer registers to a building site with the Site Key. Individual employee information, however, is not separately registered to a building site at this point. The employee information must be entered on the Employees tab, so that it can be used by the main contractor when reporting employee information through the Building Site Register.

 

ePerehdytys

 

The construction sector has jointly developed a new method for occupational safety related general briefing – named ePerehdytys.

 

Start using the ePerehdytys service as follows:

  1. Order the ePerehdytys service at the front page of the Ilmoita service. You’ll find it at the bottom of the page.
  2. Add user permissions to the ePerehdytys service to your employees. You can either add permissions to all of your employees at once, on the front page of Ilmoita service or you can add permissions separately, to one employee at a time, at the “Employees” tab in the Ilmoita service.

The employee may conduct the ePerehdytys at eperehdytys.fi. The employee authenticates him-/herself when signing in, either by using the bar code on the Valtticard or by using the tax number and the business ID. The login is confirmed by a text message.

 

An accomplished ePerehdytys competence is visible in the Taito Competence Register and in systems, that use information from the Taito Competence Register.

 

You’ll find more information about the ePerehdytys service in the “What is it?” -article written by Rakennusteollisuus.

 

Should you have any questions, please contact our Customer service
0600 301339 1,52 e/min + pvm, weekday 8 – 16
asiakaspalvelu(at)veronumero.fi